Dropbox is great, but it's even better when it is set up correctly.
It happened again this week.
A few months ago we had a call from a company desperate for someone to "fix their internet".
They were suffering huge slowdowns very regularly and couldn't understand why. Their ISP said there was nothing wrong with their line, and they couldn't see anything internally that could be causing it.
We asked one of our engineers to take a quick look and after investigating connections, server logs and such, he noticed the Dropbox icon on the desktop.
"Do you use Dropbox much", he asked.
"Yes, all the time", they said. "We have a shared Dropbox folder that we all use", they said.
And there we had the culprit - Dropbox.
Or, more specifically, people in the same office using Dropbox and not taking utilising LAN syncing.
What on God's green earth is LAN syncing?
Put simply, it means that each time you update a document in a shared Dropbox folder, instead of each computer which shares that folder connecting to Dropbox's server to download the new version, those that are on the same Local Area Network (like the ones most offices use) look for the locally stored version instead.
This takes huge demands off of the internet connection and speeds the whole process up.
In effect, without LAN Syncing a 50MB file becomes it's original size multiplied by the number of people sharing the Dropbox folder, so the more you use it the worse the situation gets!
Enable LAN Syncing with a single tick box
To save your office from these issues couldn't be simpler (click to enlarge screenshots):
1. Right-click on the Dropbox icon on our toolbar and then click on the cog in the top right corner
- 2. Go to Bandwidth and ensure 'Enable LAN Sync' is ticked
And that should be that!
We hope this helps if you've had these problems.
We should also say that this is actually a really good feature of Dropbox for businesses that we don't think is available with Google or Microsoft's own alternatives (at the time of writing).
If your business is trying to find ways to utilise cloud services more please give us a call - we'd be happy to talk to you about the options which will suit you best.